Guidelines for Public Comment at Commonwealth Transportation Board Meetings
The purpose of this policy is to provide the public an opportunity to comment on matters considered by the Commonwealth of Transportation Board (CTB) at its business meetings.
The CTB encourages and values citizen input at its business meetings. To ensure CTB business meetings are efficient and productive, the following protocol is established.
- CTB meetings are open to the public.
- Public comments will be scheduled as the first agenda item for each CTB business meeting. No public comments will be accepted at CTB workshops.
- Any member of the public wishing to provide public comment must sign a sign-up sheet prior to the start of the public comment portion of the business agenda, and provide their name, address, the name of the organization they represent (if any), and the general topic or issue on which they desire to comment.
- Individuals offering public comment should limit remarks to not more than three minutes. A maximum time limit of 30 minutes will be allocated for public comment at any one CTB business meeting. If the number of individuals on the sign-up sheet would exceed the allotted 30-minute timeframe, the Chairman has the latitude to limit individual remarks to a shorter time period. Individuals represented by a common organization or association may be asked to select one individual to speak for the group. Individuals who speak for less than their allotted time may not yield their remaining time to another speaker.
- Public comments made at CTB meetings must be relevant to the Board's functions and responsibilities.
- Individuals may submit written comments to the Secretary of Transportation. All written comments will be forwarded to the CTB members.
- Speakers shall direct all comments to the Board, not to individual CTB members.
- Profane or vulgar language, partisan political statements, and comments related to the conduct or performance of CTB members or agency staff are not permitted.
- Public comment is received without Board comment or response. However, CTB members may seek clarification or additional information from speakers through the Chairman.
- The Chairman has the right to exercise discretion in the implementation of this policy.
The effective date of this policy is immediately upon passage by the CTB. This policy rescinds the public participation guidelines adopted by the CTB on June 19, 1986 and amended in 1995.
Adopted December 15, 2005 by the Commonwealth Transportation Board